Brussels, 1 December 2021

• To the ETUC NETLEX members
• To the members of the Labour and Internal Market Legislation Committee
• To the members of the Fundamental Rights and Litigation Advisory Group
• For information to the Member Organisations

Dear Colleagues

We are looking forward to seeing you tomorrow at the 25^th Netlex Conference whether in Paris or online.

For those participants attending virtually, please find the joining details for the Conference below:

https://stardust-group.zoom.us/j/88513459174?pwd=WTkydG1MNXVWZHFGaXJPZkhwV2hCdz09

ID: 885 1345 9174

Password: 02122021

Please ensure you have the most recent version of Zoom.

We kindly ask all participants, virtual and physical, to consult the ETUC’s Code of Conduct for meetings and events.

Please find attached the list of background/working documents.

Do not hesitate to contact us if you have any questions.

Kind regards

Isabelle Schömann

Confederal Secretary

Brussels, 25 November 2021

• To the ETUC NETLEX members
• To the members of the Labour and Internal Market Legislation Committee
• To the members of the Fundamental Rights and Litigation Advisory Group
• For information to the Member Organisations

Dear Colleagues

We would like to remind you of our 25th Anniversary Netlex Conference to be held in Paris on 2 and 3 December. Registration is still open for the Conference, although we have closed the list for the evening dinner on 2 December. 

Please find the updated programme attached.

You will find the practical information in the circular and travel policy below. 

Please be reassured that we are most carefully applying the French rules for events. We will provide masks and hydroalcoholic gel. Space in the event premises and in the restaurant allow for social distancing. We invite you to read carefully the relevant info on the French government’s website. Please also check your own government’s rules for travelling to France. Be aware that these rules may change between now and the conference so you will need to check the websites regularly. A health pass system is currently in application in France, which will affect access both to the venue and to the dinner.

The Conference will be held in a hybrid form. Interpretation will be available in the room in Paris in English, French, German, Italian and Spanish. Interpretation will be provided for online participants in English and French only. Online participants will be able to take the floor remotely and be heard in the room.

For further information, please do not hesitate to contact Thomas Taylor Di Pietro ([email protected]) or Esyllt Meurig ([email protected]).

We look forward to seeing you in Paris or online.

Kind regards

Isabelle Schömann

Confederal Secretary

Brussels, 5 November 2021

• To the ETUC NETLEX members
• To the members of the Labour and Internal Market Legislation Committee
• To the members of the Fundamental Rights and Litigation Advisory Group
• For information to the Member Organisations

Dear Colleagues,

Further to our save the date below, we are pleased to invite you to the 25th Anniversary Conference of the ETUC Network of Trade Union Legal Experts – NETLEX.

The draft programme for the Conference is attached.

The conference will take place on Thursday 2 and Friday 3 December 2021 in the CFDT’s premises in Paris. The conference will be held in person and streamed online. Please note that the streaming will allow remote participants to follow the conference with access to EN and FR interpretation services, but not to intervene.

The languages will be English, French, German, Italian and Spanish.

On the evening of Thursday 2 December, a dinner will be held at the Musée d'Orsay located at 1 Rue de la Légion d’Honneur, 75007 Paris. The dinner includes a short visit to the museum.

This year’s annual NETLEX conference will be held under the topic:

“NETLEX anniversary conference: 25 YEARS OF TRADE UNION LEGAL ACTIVISM IN EUROPE”

The first day will be the celebration of the 25 years of NETLEX in the presence of distinguished guests. This will be an opportunity to reflect on the evolution of the ETUC legal network and showcase the importance of trade union legal action for defending and promoting social justice.

During the second day we will discuss with high level representatives from organisations such as the Council of Europe, the International Labour Organisation, the EU institutions and academia the latest developments in European labour law, among others in the areas of collective bargaining, democracy at work, digitalisation, human rights and due diligence and the impact of Covid on human rights.

The conference will be from 9am to 5pm on Day 1 and 9am to 4pm on Day 2. Registration on both days will be from 8.30am to  9.00am.

Conference venue

CFDT Headquarters

4 Boulevard de la Villette

Paris 75019

France

We would like to extend our gratitude to the CFDT and in particular to Laurent Berger, CFDT General Secretary and President of the ETUC.

Registration

Please register at this link.

Accommodation and travel policy

Please see the ETUC’s accommodation and travel policy below.

You are free to choose your own hotel within the price limit mentioned in point 1 below. The ETUC will not be doing a group booking, however we do have two hotels to suggest:

Hotel ibis Paris Bastille Opera

Reserve and see hotel’s contact details via their website here.

Hotel Scarlett

Reserve and see hotel’s contact details via their website here.

Please be aware of the rules for travelling from your country in matters of the sanitary rules to contain the Covid-19 pandemic. Please read carefully the relevant info on the French government’s website. Please also check your own government’s rules for travelling to France. Be aware that these rules may change between now and the conference so you will need to check the websites regularly. A health pass system is currently in application in France, which will affect access both to the venue and to the dinner.

The ETUC will reimburse travel and accommodation costs after the event, upon receipt of the reimbursement form (which will be distributed at the event) and the supporting documents. Participants should book economy fares and hotel accommodation cannot exceed 180 EUR per night (including breakfast). Two hotel nights will be reimbursed.

Please be informed that new rules will apply on the reimbursement of local transports and meals. From now on, the ETUC will reimburse participants on the basis of a fixed "per diem" / Daily subsistence allowances (DSA), within the limits foreseen in the financial guidelines of the European Commission. Thus, only the original travel tickets (air/train) and the hotel invoice will be claimed by the ETUC along with the reimbursement form (as indicated in the accommodation and travel policy). As the meeting will take place in France for two days, the DSA amounts to €71.40 for both days together.

Contacts

For further information, please do not hesitate to contact Thomas Taylor Di Pietro ([email protected]) or Esyllt Meurig ([email protected])

We look forward to seeing you in Paris or online.

Yours sincerely,

Isabelle Schömann

Confederal Secretary

IMPORTANT

“Accommodation and travel policy”

1. Costs for Accommodation

Accommodation and travel costs will be covered by the ETUC in the context of this project for representatives of the 28 member states + candidate countries. Unless communicated in the invitation, representatives from Lichtenstein, Switzerland and Norway are welcome to attend but at their own cost.

Accommodation costs will be refunded after the event upon receipt of an invoice.  Whether or not you choose to book a room in the hotel suggested by the ETUC, the refund will be for a maximum amount equivalent to 180€/per night (including breakfast) for a maximum of 2 nights.

Should you book a room and fail to turn up, this “NO SHOW” cost will be invoiced to your organisation.

All extras and personal expenses are payable by participants and will not be covered by the ETUC.

2. Travel costs

Please make your own reservation. The following measures are essential in order to qualify for reimbursement by the European Commission in the context of co-funded activities.

Economy class fares must be booked for light costs to be eligible. To avoid flight costs which are too high, participants are kindly requested to buy their tickets as soon as possible in order to benefit from the best price possible. The purchase should be made within a reasonable time following the announcement of the event. If this is not the case, the ETUC will only reimburse the average cost of economy class flights (insofar as the transport budgets of activities financed by the European Commission are concerned). Business or first-class plane tickets will be refunded on the same basis.

If a fare costs more than €450 please contact Thomas Taylor Di Pietro or Esyllt Meurig by email before booking your ticket.

Journeys must be carried out by the most direct and economic route.

• Train must be used for distances under 400 km, i.e. return journey under 800 km.
• Air travel is acceptable only for distances above 400 km, i.e. return flight above 800 km. Economy class fares will be used as the benchmark for analysing air travel costs.
• Travel expenses by car will be refunded on the basis of a 1st class train fare. If the route is not served by a train, the cost of travel by private car shall be reimbursed at the rate of 0,22 EUR/km.

Travel costs will be reimbursed to the participant’s bank account after the event. 

The documents supplied must show the order date, the class of travel used, the outward and return journeys, the time of travel and the amount paid.

In order to be refunded, the participant has to send the original of the following supporting documents by post (*)

The enclosed reimbursement form signed;

• In case of train travel: the outward and return journey train tickets;
• In case of air travel: all boarding passes (outward and return journeys for each part of the trip);
• In case of use of electronic boarding passes, a print screen of the boarding passes is required;
• In case of car travel, please indicate:
• the towns of departure and arrival and the price of a 1st class train rate (information obtained via Internet or by your travel agency);
• the license plate of the car used

Please note that taxis, parking costs, fuel, toll, telephone costs, minibar, extra nights, food, supplement double room are not reimbursed.

(*) Without these documents, the ETUC will not be able to reimburse your travel costs.